planning document 2 and responsibilities of mentors and facilitators

Planning Document
Some ideas I have in regards to spaces where my coaches can meet:
-I need a place that has low levels of noise and traffic
-I would like close seating
-We would need electrical outlets
-I prefer tables

Some places that we can meet:
-Conference room in the CAS building
-Maybe meet in one of the new rooms in the library?
- the UC has rooms upstairs where the clubs usually meet, if there are no clubs that are active in the summer, maybe the EEO department can request permission to use those spaces on the second or third floor?
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Mentor Responsibilities
• Encourage coaches to talk with one another in regards to their reflections on the tutoring sessions.
• Record responses and provide questions which will set them up for more discussions in regards to problems they’ve encountered and concerns they may have.
• Designate jobs to each coach during the meetings, for example, have another coach type the minutes up, one can keep track of time.
• Keep attendance of the coaches, maybe a sign in sheet.
• provide coaches with the support they will need in order to work with their students
• stage possible mock sessions with the coaches so they know how to handle specific situations
• have coaches share some of their common struggles and thoughts about their first year of college (if they are comfortable talking about it, I can talk about my experience first)
• build a relationship with coaches that shows you are working with them as a team but are still professional and goal oriented
• demonstrate the differences between one on one tutoring sessions and studio groups
• provide hand outs or googledocs that they can follow along with during the session (or possibly write it on the whiteboard if there is one in the room
• take notes on the sessions that are observed during the times they are coaching
• talk about what happened during the coaching sessions
• set up agendas for each meeting, prioritize the most important concepts and topics
• communicate the progress and interests of each students with the facilitator


Facilitator responsibilities
• facilitate discussions among groups
• encourage students to talk with one another and not just the coach
• emphasize the importance of not “proofreading or editing” the students work for them.
• provide the students with support in regards to various types of writing they will do
• provide students with resources and model how to use various resources whether technological or physical such as going to the library or finding a computer lab
• work with an outline or possible “what if” document which can serve as a worst case scenario script
• gain the trust of the students but don’t try to become their saving grace at Kean, a tutor can only do so much
• maintain a level of professionalism, these students may be close to their age groups but these sessions are not for socializing off topic, tutors must remain consistent and monitor discussions among groups, try to bring students back on track if they stray far from topic
• create files on google docs for each student, to keep track of their interest and progress (similar to the tutoring notes used in tutortrac)